Planning your event

If you are planning an event in Pyrenees Shire, our Events Officer is here to help. With the aim of encouraging and promoting local events and festivals.  The Events Officer helps guide event organisers through the registration and compliance process to ensure you have all the right permits and permissions required.

Council encourages groups and committees to contact the Events Officer before planning starts so they can obtain important information and gain a better understanding of what is needed to run a successful event.

We recommend that you complete the Event Application Form(PDF, 498KB)  before making contact as this is the starting point for all event registrations and listings on the Shire's websites.

Other useful templates and guides are available here:

Event Application Form PDF(PDF, 498KB)

Event Application Form Word Format(DOCX, 3MB)

Emergency Management Plan Template(DOCX, 39KB)

Risk Assessment and Management Plan Template(DOCX, 26KB) 

Free publicity and marketing for your event

You can get free publicity and marketing for your event by completing the Event Application Form(PDF, 498KB)  and providing a high-resolution photo and/or your event flyer, to the Events Officer for publication in our online event calendars. The Events Officer manages three online calendars - on this website, on our Visit Pyrenees tourism website and on the Visit Pyrenees Facebook page. We also provide regular events bulletins to tourists and local businesses. As they say in the classics, any publicity is good publicity, so send in your event details today!

Event sponsorship

Pyrenees Shire Council offers Tourism events sponsorship grants.  The event sponsorship program is now open - applications for this program can be made through out online portal and are open until 22 April 2024.

The event sponsorship program provides support for new and existing community and tourism events. These events will offer diverse experiences for residents and visitors.

Please read the Event Sponsorship Guidelines(PDF, 602KB) which will provide more information about writing an application.

Applications can be completed online. Contact us on 1300 797 363 if you need any further information or support.

Event Signage Subsidy

Council has installed event promotion sign frames for tourism and event signs located on the road approaches into Avoca and Beaufort.   The sign frames allow event organisations to promote upcoming events and tourist attractions to people entering the townships.  The design and manufacturing of these sign are at the expense of the event organisation, but Council will support community groups with a one-off subsidy of $250 towards the production of reusable event sign.  Full details and how to apply are available here: Event Signage Subsidy

Other Grants

Many grants are available from the state and federal governments, benevolent organisations, trusts and corporations. 

To get information about grant opportunities, make sure your group is registered and keeps their contact details up to date in Pyrenees Council’s Community Directory to get direct emails on funding opportunities. Update or add your group to the directory on our website

Other Grant opportunities can be found here.


Phone (03) 5349 1100    Mobile 0407 352 353