Planning your event
If you are planning an event in Pyrenees Shire, our Events Officer is here to help. With the aim of encouraging and promoting local events and festivals. The Events Officer helps guide event organisers through the registration and compliance process to ensure you have all the right permits and permissions required.
Council encourages groups and committees to contact the Events Officer before planning starts so they can obtain important information and gain a better understanding of what is needed to run a successful event.
We recommend that you complete the (PDF, 498KB)Event Application Form(PDF, 683KB) before making contact as this is the starting point for all event registrations and listings on the Shire's websites. With the information provided we can then review your event and provide you with the information you need to ensure you have all the right permits and permissions required so you can host your event successfully and safety. Every event is unique, and your event may trigger additional planning permits such as a place of assembly or require a Place of Public Entertainment permit or a temporary structure approval.
Other useful templates and guides are available here:
(PDF, 498KB)Event Application Form PDF(PDF, 683KB)
Event Application Form Word Format(DOCX, 3MB)
Emergency Management Plan Template(DOCX, 39KB)
Risk Assessment and Management Plan Template(DOCX, 26KB)
Information for POPE and Temporary siting approvals(PDF, 35KB)
Free publicity and marketing for your event
You can get free publicity and marketing for your event by completing the Event Application Form(PDF, 683KB) and providing a high-resolution photo and/or your event flyer, to the Events Officer for publication in our online event calendars. The Events Officer manages three online calendars - on this website, on our Visit Pyrenees tourism website and on the Visit Pyrenees Facebook page. We also provide regular events bulletins to tourists and local businesses. As they say in the classics, any publicity is good publicity, so send in your event details today!
Event sponsorship
Pyrenees Shire Council offers Tourism and Community event sponsorship grants. The Community Funding program is now closed - applications for this program can be made through the online portal.
The 2024/25 program was open for applications from 10 December 2024 until 2pm on 17 February 2025.
Initial enquiries regarding future council sponsorship programs can be made through the Community Wellbeing and Grants Coordinator.
Phone - 1300 797 363
Email - commdev@pyrenees.vic.gov.au
Event Signage Subsidy
Council has installed event promotion sign frames for tourism and event signs located on the road approaches into Avoca and Beaufort. The sign frames allow event organisations to promote upcoming events and tourist attractions to people entering the townships. The design and manufacturing of these sign are at the expense of the event organisation, but Council will support community groups with a one-off subsidy of $250 towards the production of reusable event sign. Full details and how to apply are available here: Event Signage Subsidy
Other Grants
Many grants are available from the state and federal governments, benevolent organisations, trusts and corporations.
To get information about grant opportunities, make sure your group is registered and keeps their contact details up to date in Pyrenees Council’s Community Directory to get direct emails on funding opportunities. Update or add your group to the directory on our website.
Other Grant opportunities can be found here.
EVENTS OFFICER DETAILS:
Phone (03) 5349 1100 Mobile 0407 352 353
Email events@pyrenees.vic.gov.au