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Planning your event

If you are planning an event in Pyrenees Shire, our Events Officer is here to help. With the aim of encouraging and promoting local events and festivals. The Events Officer helps guide event organisers through the registration and compliance process to ensure you have all the right permits and permissions required.

Council encourages groups and committees to contact the Events Officer before planning starts so they can obtain important information and gain a better understanding of what is needed to run a successful event.

We recommend that you complete the Event Application Form(PDF, 532KB) before making contact as this is the starting point for all event registrations and listings on the Shire's websites.

Other useful templates and guides are available here:

Event Application Form PDF(PDF, 532KB)

Event Application Form Word Format(DOCX, 3MB)

Emergency Management Plan Template(DOCX, 39KB)

Risk Assessment and Management Plan Template(DOCX, 26KB)

Free publicity and marketing for your event

You can get free publicity and marketing for your event by completing the Event Application Form(PDF, 532KB) and providing a high-resolution photo and/or your event flyer, to the Events Officer for publication in our online event calendars. The Events Officer manages three online calendars - on this website, on our Visit Pyrenees tourism website and on the Visit Pyrenees Facebook page. We also provide regular events bulletins to tourists and local businesses. As they say in the classics, any publicity is good publicity, so send in your event details today!

Event sponsorship

Pyrenees Shire Council offers Tourism events sponsorship grants via the Community Funding Program, which you can apply for by online.

Note that the 2023/24 Program will open on 8 September 2023 and close 23 October 2023.

Full details and how to apply are available here: Community Funding Program

Event Signage Subsidy

Council has installed event promotion sign frames for tourism and event signs located on the road approaches into Avoca and Beaufort. The sign frames allow event organisations to promote upcoming events and tourist attractions to people entering the townships. The design and manufacturing of these sign are at the expense of the event organisation, but Council will support community groups with a one-off subsidy of $250 towards the production of reusable event sign. Full details and how to apply are available here: Event Signage Subsidy

Other Grants

Many grants are available from the state and federal governments, benevolent organisations, trusts and corporations.

To get information about grant opportunities, make sure your group is registered and keeps their contact details up to date in Pyrenees Council’s Community Directory to get direct emails on funding opportunities. Update or add your group to the directory on our website.

Other Grant opportunities can be found here.

Note: if you would prefer any of the PDF documents on this page in Word format, please contact our Events Officer and we will email them to you.